Landscape and Beautification

Mission Statement:       To preserve the integrity of the landscape plan for Burning Tree    
 
What we do:
  • Coordinate community landscape maintenance and beautification with Landscape Contractor
  • Oversee irrigation maintenance and improvement
  • Tree and Shrub maintenance
  • Flowers in public areas, mulch and holiday decorations
  • Review proposals for landscape changes

Committee Members

Co-Chair: Murielle Heer
Co-Chair: Donna Hayworth
 
Board Liaison: Jay Kilkenny
 
Committee Members:
 
 
  • Linda Bomar

  • Bob Hale

  • Donna Hayworth

  • Murielle Heer

  • Denise Heskamp

  • Cindy Smith

 

 

 

Charter: Dated Jan 15, 2018

Burning Tree Owners Association
Landscape and Beautification Committee
Charter
 
Authority of the Board of Directors of the Association

The Board of Directors of the Association (“Board”) shall have the power to formulate, publish and enforce reasonable rules and regulations concerning the use and enjoyment of the front yard space of each lot1 and the common areas. The Board also has the authority to ensure compliance with the CCRs and the Community Guidelines and Architectural Standards (“CGAS”).

Establishment of the Landscape and Beautification Committee (“L&B”)

In accordance with Bylaws2, “The Board shall assume the overall responsibility for the leadership, management and operation of the community … While it is expected that the Board will delegate certain duties to agents, committees, and/or hired contractors to assist in the execution of those endeavors, the overall responsibility remains with the Board."

The Board recognizes that the Association has a significant financial investment in its current landscape. In keeping with the vision to preserve a premier planned community and to provide for the required renewal and maintenance of the appropriate aesthetic appearance of the common areas; the Board is formally constituting and delegating to an L&B committee the duties required to ensure the continuance of that vision.

Community Guidelines and Architectural Standards – Division of Duties

The L&B shall be responsible for compliance with the applicable sections of the CCRs and Community Guidelines and Architectural Standards3 (“CGAS”) as they apply to the landscape of the common area4. As such, the L&B will receive and consider for approval all exterior modifications and improvements to the landscape areas immediately adjacent to each townhome. Compliance with the other guidelines shall fall under the purview of the other committees (Architectural Review Committee, Pets, Parking, etc.). For clarity of L&B responsibilities see Appendix A detailing the applicable sections of the CGAS.
 


1 Article X Use Restrictions, Section One, Amended and Restated Declaration of Covenants, Conditions and Restrictions for Burning Tree Townhomes dated January 2, 2001(“CCRs”)
2 ARTICLE XIII, Section 1., Amended and Restated Bylaws of The Burning Tree Association dated December 5, 2016
3 Community Guidelines and Architectural Standards dated July 2015
4 CCRs Article II Definitions, Section 6


Composition and Duties of the L&B

Section 1. Number and Term. The L&B shall be comprised of at least 3-6 members appointed by the Board. The committee shall select a chairperson that will be formally appointed by the Board.
All committee members must be members of the Association, and no member shall serve simultaneously on the ARC.

Section 2. Duties of the L&B

1. Coordinate and communicate with homeowners regarding landscape requests, requirements or questions.
  •  a) Respond to requests on site-specific concerns generated by the management company's maintenance request system with the goal to resolve simple concerns within 24 hours. As necessary, coordinate required solution or work with professional landscape consultant
  • b) Review all homeowner requests for landscape changes to ensure compliance with CCRs and the Landscape Guidelines Handbook (currently posted on the BT website under the Governing Documents, Landscape Guidelines Handbook).
     
2. Collaborate with Landscape consultant on all Association’s Common Area Projects.
  • a) Assist with common area landscaping projects,
  • b) Provide monthly updates to community residents on the status of significant landscaping projects,
  • c) Advise landscape consultant of landscape and irrigation issues/problems within the HOA common areas
3. Maintain minutes of each meeting appropriately detailing the actions taken by the Committee at the meeting and post the minutes to the communities website,

4. Conduct regular observations of the community to determine if the Board approved CGAS are being applied consistently to the landscape standards

5. Communicate and coordinate with the BTOA management company, apprising them of non-compliance issues and, where appropriate request them to issue the appropriate letter or implement the violation procedure as stipulated in the CGAS. The Board of Directors shall receive copies of all communication with residents concerning compliance or implementation of a violation procedure.

6. Make recommendations for Board of Directors approval of any changes to CGAS,
Burning Tree Owners Association.
 
7. Seek permission from the Board of Directors before undertaking any projects that may result in changes to the community landscape appearance.

Adopted and approved by the Board of Directors through unanimous written consent on:
January 15, 2018.
 
The division of duties of the L&B as they apply to compliance with the Community Guidelines and Architectural Standards

In addition to review and approval of Landscape Change Requests, the committee will ensure compliance with the following CGAS:

2.4 – Beautification and Landscaping (As they apply to the HOA common areas)
2.4.1 – Replacement
2.4.2 – Flowers
2.4.3 – Dead plants in common areas
2.4.7 – Edging of beds
2.4.8 – Stepping stones

2.5 - Birdbaths and Birdfeeders (As they apply to the HOA common areas)

2.9 – Fountains, Benches, Pots and Exterior Décor (As they apply to the HOA common areas)

2.12 – Irrigation Systems (As they apply to the HOA common areas)
Enforcement of Standards:

4.0 – Policies and Supplemental Information

4.1 – Violation Policy (Steps 1 and 2)
Also assure compliance with the provisions of the Landscape Guidelines Handbook using the applicable Enforcement of Standards in the CGAS.

Schedule for 2020

 
Landscape and Beautification
(Schedule pending Weather & Temperature)
                               
January Winter Service (Wed): Litter Control, Shrub   July Weekly Turf Maintenance (Thurs)        Key
  & Tree Fertilization & Pruning, Turf/Shrub Inspection     (mow, clip & litter removal, blow leaves & edging)     Weekly Turf Maintenance
  Pine Need Application 1x Annual                     Fertilizer
  Mulch Application 1x Annual                       Seeding
  Removal of Christmas Decorations Gates/Fountain                    Mulch Application
  Leaf Removal as Needed                       Pine Needle Application
February Winter Service (Wed): Litter Control, Shrub   August Weekly Turf Maintenance (Thurs)        Seasonal Flower Installation
  & Tree Fertilization & Pruning, Turf/Shrub Inspection     (mow, clip & litter removal, blow leaves & edging)     Irrigation Sprinkler/Drip Lines
  1x Annual Fertilizer for Trees, Shrubs & Ground Cover                   Leaf Removal
  Wk 4 Weekly Turf Maintenance Resumes (Thurs)                   Winter Service
  (mow, clip & litter removal, blow leaves & edging)                   Christmas Decorations
  Feb Wk 4 Fescue Lawn Fertilizer 2x Spring                    Pruning
March Weekly Turf Maintenance (Thurs)      September Weekly Turf Maintenance (Thurs)         
  (mow, clip & litter removal, blow leaves & edging)     (mow, clip & litter removal, blow leaves & edging)      
  Irrigation Testing March Wk 1 & 2                      
  March Wk 2 Fescue Lawn Fertilizer 2x Spring      Bare Lawn Areas Aerated & Over-seeded      
  Pruning of Targeted Areas         Seeding/Aerating Fescue Turf Areas Mid Sept - Mid Oct      
April Weekly Turf Maintenance (Thurs)      October Weekly Turf Maintenance (Thurs)         
  (mow, clip & litter removal, blow leaves & edging)     (mow, clip & litter removal, blow leaves & edging)      
                Seeding/Aerating Fescue Turf Areas Mid Sept - Mid Oct      
                Prep Entrance Beds for Flower Install        
                Fall Flower Installation by 10/10 weather permitting      
                Leaf Removal as Needed          
May Weekly Turf Maintenance (Thurs)      November Wk 2 LAST Weekly Turf Maintenance (Thurs)      
  (mow, clip & litter removal, blow leaves & edging)     (mow, clip & litter removal, blow leaves & edging)      
  Prep Entrance Beds for Flower Install       Sprinkler System/Drip Lines Turned off for Winter      
  Spring Flower Installation by 5/10 weather permitting     Winter Fertilization Applied to Fescue Turf      
                Leaf Removal as Needed          
                Install Christmas Decorations Gates/Fountain      
June Weekly Turf Maintenance (Thurs)      December Winter Service Resumes (Wed): Litter Control, Shrub      
  (mow, clip & litter removal, blow leaves & edging)     & Tree Fertilization & Pruning, Turf/Shrub Inspection      
                1x Turf Maintenance prior to Holiday        
                Leaf Removal as Needed          
                               
  On going:                            
  Insect & Disease Control, Weed Control, Bed & Tree Well Mgmt, & Litter Removal            
  Weekly Turf Maintenance - Spring/Summer/Fall (Wed), Winter (Thurs)              
  Irrigation - Watering Window 10 - 8 Sprinklers, 9 Driplines. Spring/Fall 1x Wk, Summer Every other Day        
  As Needed:                          
  Lime application as needed, Spraying for Bermuda Grass eradication starting August up to 3x,           
  Dead Tree/Bush Removal as approved by L&B/Board, Depris removal Storm Drains and Detention BMP        
  L&B Monthy Meetings:                        
  Committee meets the first Wed of every month unless a holiday week, then moves to 2nd week.        
 
 
 
 

Flower Suggestions:

Spring and Summer Annuals:
 
Direct Sun:
 
Shade:
 
Full Sun Pots:
 
Shade Perrenials:
 
Angelonia Impatiens Rose Verbena Hosta Pots Only
Begonias Caladium Moss Verbena  
Coleus Hardy Begonia Dusty Miller  
Geranium   Ivy Geranium  
Dwarf Gardenia   Sweet Alyssum  
New Guinea Impatiens      
Lantana      
Marigolds
     
Portulaca   Shade Pots:  
Petunia/Trail Petunia   Impatiens   
Vinca   Asparagus Ferns  
Salvia   Variegated Ivy  
Dwarf Snapdragon   Lenten Rose  
       
       
 
Fall and Winter Annuals:
 
Sun:
 
                           
 
Bulbs:
 
 
Cabbage and Kale   Tulips  
Dwarf Snapdragons
  Crocus  
Pansy   Daffodil  
Viola   Snowdrop  
    Dutch Hyacinth  
       
       
 
 

Landscape Change Request Form

Detailed Description of Project: If applicable, for landscape request, please attach detailed information regarding location, materials to be used, color, dimensions, contractor, etc.  Your request should include two copies of your plans or drawings showing intended changes.
 
  •     Complete one form per project.  
  •     L&B reserves the right to request more information to clarify the request.
  •     Do not begin work until the request has been approved and you have received          written confirmation         
  •     Allow 3-4 weeks for the approval process
 
 
 
 
 
 

Landscape Guidelines Handbook Dec 12, 2013

Burning Tree Home Owners Association
Landscape Guidelines Handbook
Version 1.5 December 12, 2013
 
Purpose
 
The purpose of this Handbook is to set guidelines for planting and hardscape improvements in outdoor areas immediately adjacent to owner’s homes. By setting and enforcing these guidelines, the Board of Directors in partnership with the Landscape & Beautification Committee will ensure that the whole of Burning Tree maintains a landscape standard that continues to benefit the homeowners in terms of property value and aesthetics while considering long term implications of planting species and hardscape additions. Decisions regarding the approval of landscape design, hardscape or planting requests, will be made by the Landscape & Beautification Committee along with the advice of a qualified landscape designer or architect. Homeowners are encouraged to enlist the services of a professional for the purpose of designing and installing their individual gardens.

Locations
 
For the purposes of these guidelines, individual homeowners are permitted to change the gardens at the front and back of their homes based on these guidelines. Front gardens are defined left to right as the side to side space between the outer dimensions of each home, and front to back between the building and the common sidewalk. Back gardens are defined left to right as the side to side space between the outer dimensions of each home, and front to back from the building out to a maximum of 6 feet with the exception of homes with rear alley laneways where the garden can extend out to the alley. Side gardens and all other locations are considered HOA common areas and may not be renovated by any individual homeowner.

Design considerations

Since Burning Tree HOA is a gated and closely situated community, a few design points must be adhered to in order to maintain a classy, healthy and aesthetically pleasing site.
A. Maintaining a minimum variety of plants rather than an over abundance of variety is preferred. Just as the architecture of the buildings is repeated throughout the complex, so must the landscape be repeated in order to keep order.
B. With many tight growing spaces, choosing appropriately sized plant material and considering the eventual size of the plant material is critical to preventing future issues with congestion and disease and building damage.
C. Choosing plant material with a moderate or slow growing habit will keep maintenance costs under control.
D. The southern landscape is prolific with coniferous and broadleaf evergreen species as well as a wide variety of deciduous shrubs and beautiful Perennials. A good mixture of each of these is preferred.
 
General rules

1. Homeowners need approval from the landscape and beautification committee prior to making any change to their gardens including:
-landscape design changes
-planting perennials, shrubs, or trees
-grade changes
-installing hardscape items or
-modifying their garden

2. Pre-existing seasonal flower gardens may be planted with seasonal plantings at the discretion of the homeowners without prior approval of the Landscape & Beautification Committee. Homeowners are encouraged to use a minimalistic approach to the variety of colors that are chosen given the average size of planting beds. Sunflowers (Helianthus annuus) are not permitted to be planted, and Sweet Potato Vine varieties (Ipomoea) are not permitted to be planted unless in a decorative planter.

3. The Landscape & Beautification Committee, under the recommendation of a qualified Landscape Designer or Architect, may use prohibited species strategically in common areas where difficult growing conditions exist.

4. All community wide shrubs, trees, annuals and perennials are managed by the HOA and maintained by the Landscaping Company with the following exception: The maintenance of Perennial or Annual plants located in home front or back gardens or planters are the responsibility of the homeowner. Homeowners may choose to provide their own maintenance of shrubs located at the fronts or backs of their homes, but which are not located in common areas however; any plants that are not well maintained and/or encroach upon the walkways will be trimmed at the discretion of the landscape contractor under the authority of the HOA.

5. In an effort to prevent the possibility of increased professional maintenance costs, the planting of trees in or around the fronts or backs of any home is prohibited. In consultation with a professional landscape designer, the Landscape & Beautification Committee has come to the conclusion that even small trees will eventually outgrow the available growing space located in the front and back gardens around the homes.

Garden preparation and finishing

The key to successful gardening is soil preparation and maintenance. Simply put; healthy soil means healthy plants. Any planting done on the site must have as a minimum standard 50% of existing soil, and 50% of garden enhancement soil consisting of organic mulches and manures that are well composted such as those found bagged at garden centers (eg Black Kow etc). Areas to be planted must be tilled to a depth no less than 6 inches prior to planting. Care must be taken to ensure that the garden area can drain effectively since most plants in the Piedmont die from too much moisture.
 
Homeowners opting for a garden border to maintain clean lines, maintain separation between turf and mulch, or to keep mulch off the sidewalk, must limit their selection to a solid Black Plastic bed edge with a scalloped, rolled or straight edge. (Available at most retailers and garden centers such as Lowe’s, Home Depot etc)

After planting, gardens must be mulched using brown Timberline Double Split Hardwood mulch (Available at most retailers and garden centers such as Lowe’s, Home Depot etc), or Double hammered hardwood mulch supplied by the landscape contractor. Care must be taken not to apply the mulch too heavily around the stems of shrubs in order to prevent an unhealthy growing condition.

Irrigation

Once plants have been planted, any irrigation drip lines or heads that were disturbed by the renovation, or that require to be repositioned based on new plant locations, must be reinstalled by the current Certified Irrigation Technician contracted by the HOA. The cost for this irrigation work will be the responsibility of the homeowner.

Homeowners are responsible to water any new plantings that are added to their home gardens. Homeowners are encouraged to consider the existing automatic irrigation system as supplemental to hand watering. As such, the HOA, the Landscape & Beautification committee, nor the current landscape company (except in the case of a pre-arranged warranty), can be held responsible for individual homeowner plants that die as a result of insufficient moisture.

Plants
The following plant lists are not exhaustive of all plants being recommended nor prohibited. For example, there are many perennials that could be useful in individual gardens that are not listed below. General rule number 1 requires prior approval from the Landscape & Beautification Committee prior to the planting of any plant.